General Administration
| S.No. | Item | Channel of Submission | Level of disposal |
|---|---|---|---|
| 1 | Sanction of new residential phones | SO/US | Joint Secretary |
| 2 | Miscellaneous Expenses | ||
| a) Expenditure on entertainment | SO/DS | Joint Secretary | |
| b) Foundation stone laying ceremonies and opening of public building | SO/US | Joint Secretary | |
| c) Light refreshment at inter-departmental meetings | SO/US | DS-Dir | |
| 3 | Exenditure on contingencies purchase of stores (other than work) | ||
| Upto Rs.1 lakh in each case | SO/US | DS/Dir | |
| 4 | Maintenance of Building | ||
| a) Petty works and repairs to Govt owned building Above Rs.50,000/- p.a. and up to Rs.5 lakhs p.a in each case subject to provisions of GFR-132) | SO/US/DS-Dir | Joint Secretary | |
| b) Ordinary repairs to Govt owned buildings/ Repairs and alterations to hired and requisitioned buildings | SO/US/DS-Dir | Joint Secretary | |
| 5 | Conveyance hire re-imbursement of | ||
| Conveyance hire in public interest to officers | SO/US | DS-Dir | |
| For casual department use | |||
| For providing transport facilities to State Guests | |||
| For Inter-State/International conferences (in consultation with | |||
| IF Divn wherever necessary) | |||
| 6 | Writing off of losses | ||
| Irrecoverable losses of stores of public money (Rs.20,00,000/- for losses of stores not due to theft, fraud or negligence, Rs.200,000/- for other cases) | US/DS-Dir/JS | Secretary | |
| Loss of revenue or irrecoverable loans and Advance (upto Rs.50,000/-) | US/DS-Dir/JS | Secretary | |
| Deficiencies and depreciation in the value of stores (upto Rs.50,000/-) | US/DS-Dir/JS | Secretary | |
| 7 | Disposal of obsolete, surplus and unserviceable stores | SO/US/DS-Dir | Joint Secretary |
| 8 | Advance for purchase of conveyance | ||
| Bi-Cycle | SO | US (Cash) | |
| Two wheelers | SO/US | DS-Dir | |
| Motor Cars | SO/US/DS-Dir | JS (Admin) | |
| 9 | Legal charges/fees to barristers, pleaders, arbitrators and umpires | SO/US | DS-Dir |
| Other Legal charges (Rs.10,000/- in arbitration cases, each case) | SO/US | DS-Dir | |
| Re-imbursement of expenses incurred by Govt servants in cases arising out of their official duties | SO/US | DS-Dir | |
| 10 | Printing and binding | ||
| Where work is executed through GoI Press | SO/US | DS-Dir | |
| Other cases, upto Rs.1 lakh | SO/US | DS-Dir | |
| 11 | Local purchase of stationery as per DFP rules | ||
| i. Purchase of Stationery stores (Rs.25 lakhs p.a. for stationery and Rs.10 lakhs for ink cartridges/toner) | SO/US | DS-Dir | |
| ii.Purchase of Stationery stores (expenditure above Rs.1 lakh on each occasion) | SO/US/ DS-Dir | JS | |
| iii. Local purchase of petty stationery (Rubber stamp etc) | SO/US | DS-Dir | |
| 12 | Motor vehicles (staff cars) | ||
| Purchase | SO/US/ DS-Dir/JS | FA/Secy (E) | |
| Maintenance, upkeep and repair | SO/US/ DS-Dir | Joint Secretary | |
| 13 | Furniture and fixture purchase, and repairs (subject to such conditions and scales as may be prescribed by the Ministry of Works, Housing and D.O) | SO/US/ DS-Dir | Joint Secretary |
| 14 | Hire of office furniture – electric, fans, heaters, coolers, clock and call bells | SO/US | DS-Dir |
| 15 | Posts and Telegraph charges | ||
| Issue of letters and telegrams etc | SO/US | DS-Dir | |
| Commission on Money Orders | SO/US | DS-Dir | |
| 16 | Publications | ||
| Purchase of official publications | SO/US | DS-Dir | |
| Non-official publications | SO/US | DS-Dir | |
| 17 | Freight and demurrage, wharf charges (subject to the condition that airlifting of stores can be sanctioned only in consultation with IFA) | SO/US | IFD |
| 18 | Purchase/Maintenance/Repair of all office equipment including calculator, photo machine, duplicator/risograph, TV, Air Conditioner, Paper shredder, KTS system telephone instrument, Fax machines, type writers, invertor, cable connection, multi function machines etc. | SO/US/DS-Dir | Joint Secretary |
| 19 | Staff paid from contingencies (casual labour) | SO/US | DS-Dir |
| 20 | Telephone charges | SO/US | DS-Dir |
| 21 | Local purchase of Rubber stamps and other seals | SO/US | DS-Dir |
| 22 | Supply of uniforms, badges and other articles of clothing etc. and washing allowance. | SO/US | DS-Dir |
| 23 | Payment of municipal rates and taxes on building | SO/US | DS-Dir |
| 24 | Expenditure on entertainments and light refreshments (subject to expenditure being limited to Limit enhanced vide M/o Finance , D/o Expenditure OM No.7(3)/E.Coord/2013, dated 6-05-2015) | SO/US | DS-Dir |
| 25 | Issue of identity Cards to officials | SO | US |
| 26 | Issue of identity Cards to Non-officials | SO/US/ DS-Dir | Joint Secretary |